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Manpower MARSEILLE TERTIAIRE EUROMED recherche pour son client, un acteur du secteur naval, un Assistant de direction (H/F) Job Duties/Roles
1. Screens telephone calls, takes clear and complete messages and directs calls to the appropriate individual. Where appropriate, directly handles routine and semi-routine matters on behalf of Management.
2. Processes correspondence by use of a Word processing system. May compose routine correspondence on behalf of Management. May include graphics and require scanning images.
3. Opens, sorts and distributes departmental mail. Organizes Management's mail.
4. Keeps track of Management schedules.
5. May maintain ABS capital equipment computer budgets and track purchases made against budgets.
6. May handle processing of vendor invoices in a timely manner.
7. May maintain departmental salary budget and interface with Human Resources in the process of payroll changes.
8. Performs non-routine clerical tasks with little supervision.
9. Sets up and maintains files in a timely and organized manner.
10. Makes travel arrangements (including complex international travel) as necessary.
11. May make important social arrangements for entertaining clients and other outside business guests.
12. May provide work direction and instruction to junior level support staff.
13. Serves in an administrative capacity on department project teams, as necessary.
14. Secures and arranges for setting up of meeting rooms for department meetings or event.
15. Maintains office supply inventory for the department
16. Enters time sheets on a weekly basis into the accounting system.
ETC 1. Minimum intermediate level skills in office automation software (some of which may include spreadsheets, Word processing, presentation, mail/calendar/scheduler programs). Ability to learn additional programs as required.
2. Excellent oral and written communication skills.
3. Excellent arithmetic skills. 4. Advanced level clerical and general office skills.
5. Ability to handle routine and non-routine business matters in the absence of or on behalf of Management.
6. Ability to simultaneously handle multiple assignments and prioritize workload accordingly.
7. Demonstrated ability to interface with all levels of personnel.
8. Working knowledge of the ABS Health, Safety, Quality and Environmental Management Systems.
Dans le cadre de sa politique diversité, Manpower étudie, à compétences égales, toutes candidatures dont celles de personnes en situation de handicap Date début : Dès que possible Durée : 1 an(s) renouvelable